Business Writing Tip #26 – Create and use templates

Using templates will save you time.

When you’re writing for business you have to think about two things: the content and the layout.

One of the best ways to increase your productivity is to design and use templates for types of documents that you have to produce repeatedly.

A good template serves as a prompt to help you ensure you’ve included all the information you need. It also frees up your thinking so that you can focus on expressing your thoughts well.

You can develop templates for any regular writing job. Or you can often find templates on the web that you can adapt to your purposes.

Just some of the things you can use templates for include:

  • Business plans
  • Project plans
  • Meeting reminders and calls for agenda items
  • Proposals and quotes
  • Sales letters
  • Newsletters
  • Approval letters
  • Reports
  • Meeting minutes

Remember that you can also set up email distribution lists to use when you regularly email the same people.

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