Business Writing Tip #183—Suggested Words for Email Subject Lines

In previous posts I’ve talked about the importance of meaningful email subject lines. I don’t know about you but I’m getting about 100 emails a day (I’m sure some of you get more). I love it when people make it easy for me to know what their email is about.

One great idea is to use one or two words to indicate the category your email falls into. This means that the person you’re writing to can quickly scan the email titles and decide which need to be opened first.

Here are some suggestions to help you write great email subject lines.


Category Word/PhraseExample
Action: Action: submit business plan by 4/5
Reminder:Reminder: Project meeting @ 10 am, 8/8/2015
Meeting:Meeting: HR meeting @ 9.30 am, 13/8 - request for agenda items
Order:Order: Your order 46845, delivery date
Job application:Job application: Pos 563, D Trost
Interview follow up:Interview follow up: D Trost, Pos 563
Sales Report:Sales Report: Q1 2015
Requesting information:Requesting information: cost/range of recycled wood garden beds
Work request:Work request: Q1 delegate figures by 7/4

Happy writing.

Image: © Nevit Dilmen [CC BY-SA 3.0 ( or GFDL (], via Wikimedia Commons

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